Instructions
for Completion of OF 301a Volunteer Services Agreement
for
Natural Resource Agencies
USE OF-301a FOR
INDIVIDUAL AND SPONSORED/GROUP AGREEMENTS
BLANK FIELDS WILL
EXPAND AS YOU TYPE (NOT ON THE .PDF FORMS)
**DOUBLE-CLICK ON
CHECKBOXES TO CHECK/UNCHECK THEM**
SEPARATE SHEETS MAY
BE ATTACHED AS NEEDED
PAGE 1
Site Name/Project Leader: Forest Service unit name, name of FS project manager or other
staffer who will be supervising the volunteers and/or the project. Example: Lincoln NF, Smokey Bear Ranger District, Jane
Bear
Agency: Volunteer Agreement Number. XX-XX-XXXXXXXX-XXXX 16 digits as follows:
Two numbers designating the fiscal year.
Two characters designating the agreement type. Use “VI” for individual volunteer agreement
and “VS” for sponsored group volunteer agreement.
Eight numbers to identify the Forest Service issuing
unit. The 11 is the USDA number and does
not change. The next six numbers are the standard office identification numbers
used on all grants and agreements:
Region/Station, Forest/Lab/Program Area, District. The final four digits, after the dash, are
sequential numbers for each agreement on the unit, beginning with 0001.
Example:
a 2011 individual volunteer agreement for Region 4, Ashley NF, Flaming Gorge RD
would be:
11-VI-11040101-0001
Type your 16-digit Agreement
Number here, then copy and paste into the Agency block on the form:
|
Reimbursement, if any: Enter “NONE” if no reimbursements. On the .pdf version this field will not
expand; use block 18 or a separate sheet if more space is needed.
Specify
reimbursements for local (commuting area) or non-local volunteers (from outside
commuting area), according to FSM 1833.5. Current
mileage rates for FY 11: 14 cents/mile for commuting, 51 cents/mile
for official mileage. Include
information on housing provided, if any.
See additional information/links on http://fsweb.wo.fs.fed.us/rhwr/yvh/volunteer-resources.shtml
and http://fsweb.asc.fs.fed.us/bfm/programs/financial-operations/payments/miscellaneous/
Example 1 Campground Host: Commuting mileage 14 cents/mile. Official mileage 51 cents/mile. Housing provided (RV space) in Mountaintop
Campground. Propane for heating/cooking.
Example 2 Trail Project spike
camp: Travel status 6/12/2011 –
6/18/2011. Field per diem $23.00 per day. No lodging.
Example 3 Invitational Travel: Travel status 4/2/2011 – 4/4/2011. Full per
diem and lodging via GovTrip.
Name of Volunteer/Group Leader: Name of individual volunteer or volunteer group, including
name of group leader/liaison. Example:
Back Country Horsemen White River Chapter, Joe Cartwright
FOR GROUPS: Attach a separate sheet that
lists the names of all volunteers participating on each project. Group liaisons are responsible for obtaining
parental consent for volunteers under 18, for assuring visa requirements are
met for non-citizens, and medical condition information is gathered.
Age:
If individual
volunteer. Used to determine whether
parent/guardian consent is required; compliance with child labor laws; reporting. To put an X in the appropriate box,
double-click on the box, choose “Checked”, then “OK”.
US Citizen: Yes if US citizen or Permanent Resident; No if citizen of
another country. If any group members
are internationals, check No and insure that the organization is operating in
compliance with 9 FAM 41.31. See http://www.state.gov/documents/organization/87206.pdf
Visa Type: Enter type of visa under which the volunteer is in the United
States. Only certain visa types allow
non-citizens to volunteer for the Forest Service: J-1, sometimes B-1, approved in advance by
WO International Programs.
Street Address: For campground hosts who live in their RV
fulltime, copy and paste this statement:
For
tax purposes, does the Internal Revenue Service consider your recreation vehicle
(RV) to be your home? Yes No
Volunteers under age 18: Consent of parent or legal guardian is required. Provide contact information.
Emergency Contact Name, Contact
information: Name and contact information of
person who can be contacted regarding the volunteer in case of an emergency.
Description of service to be
performed: INCLUDE (attach separate
sheet if needed):
·
Detailed
description of duties.
·
Locations of
project/duties.
·
Date(s) of
service at each location/project.
·
Training
required/provided. Example: All volunteers attend Training Weekend, May
5-6, 2011, Camp Sherman.
·
Tools, equipment
and Personal Protective Equipment needed/provided if not listed in the
JHA. Example:
Volunteers must wear boots; FS supplies tools.
·
Responsibility
for stock, volunteer’s equipment used. Example:
Personal riding stock, pack stock, and tack used at volunteer’s
discretion; not covered by this Agreement.
·
Attach all
appropriate Job Hazard Analyses (JHA).
These can be found at http://fsweb.r1.fs.fed.us/safetyhealth/jha.htm
Government vehicle required? Will the volunteer be provided with a government-owned
vehicle? Yes or no. Double-click to
check the appropriate box.
Personal vehicle to be used? Is the FS requesting
the volunteer to use their POV for official business? Yes or no.
Double-click to check the appropriate box.
Valid State driver’s license: Required to drive a Forest Service vehicle, per FSM
7109.19_61.1. Double-click to check the
appropriate box.
International driver’s license: Not valid to drive a Forest Service vehicle, per FSM 7109.19_61.1. Double-click to check the appropriate box.
PAGE 2
Checkboxes for medical
conditions. For groups, liaison should gather and
provide this information separately.
Double-click to check the appropriate box.
Name of agency official: Printed name of volunteer’s/group’s
Forest Service supervisor.
Signature of Volunteer: Full signature of individual volunteer, or Group
leader’s/designated liaison’s signature for Sponsored/Group agreements.
Signature of Government
Representative: Forest Service Line Officer or their
officially designated acting. WO Directors, Regional Foresters and
Deputies, Research Station Directors, Forest Supervisors, District Rangers, Research
Lab Managers, Research Program Managers. Official designation of another staff must be
done by letter. Include the signatory’s title.
Volunteer requests formal
evaluation: Yes or no. Double-click to check the appropriate box.
Evaluation completed: Enter date.
Agreement terminated on: Enter date.
Signature of Government
Representative: Line officer signature preferred but not
required.
PROVIDE A
COPY OF THE COMPLETED AGREEMENT TO YOUR UNIT VOLUNTEER COORDINATOR AND ONE TO
THE VOLUNTEER OR VOLUNTEER GROUP LEADER.
THE VOLUNTEER SUPERVISOR SHOULD KEEP THE ORIGINAL.